Contractor Billing Quick Overview

Contractor Billing Overview

Bills & Allows you to Align your Billing to Individual Contracts

OVERVIEW

Program Sign In � Security feature that is used to identify the last user to enter the program. This information is captured in a modification log that is locked and secured and can be viewed anytime. This is a unique feature that records the activity to every billing allowing you to have full knowledge of who and when someone signed into the billing. So if you have a question or concern of a billing you have the log taking the guess work out of who you need to contact if you have a question or concern.

Project / Client Information � Here you enter the project and client information, this information is used throughout the program automatically. Information from this module is used to automatically fill each billing detail page and the invoice with your companies and the client�s information. Other controls on this page include payments, credits, invoice due in days, extra fees (permits, etc), on/off control for charging mobilization fees, etc..

Labor Input: Here you enter the labor information such as Name, Labor Classification, Date, Hours, Vehicle, Mileage, Per Diem, Lodging, and Travel Time. The input information is simple and the billing clerk does not enter any prices here. The program will process this information with the appropriate rates and create the billing page automatically.

Vendor/Sub Contactor Input: Here you enter the vendor and/or subcontractor information such as Vendor Name, Work Description, Receipt/Invoice number, and the billable total of their billing. The program will process this information with the appropriate mark up and create the billing page automatically.

Material / Equipment Input: Here you enter the material and/or equipment used during the project. Let�s say you have a piece of equipment and it was on the project for several days. In this example the billing clerk would enter the ID # as identified on the field sheet, the dates the equipment was used and that is all the program needs to produce the billing for this item. Now for materials or any type of item used that is considered a scheduled item the billing clerk would enter is the ID #, date or dates used, and the quantity. The program will process this information with the appropriate mark up and create the billing page automatically.

Tarps Input: Here you enter an item such as a tarp used on the project. This module was designed to allow you to charge an item like a tarp or other type material that you may purchase in bulk, like a large roll and you charge the client for the item or items by the square foot. Lets say you have tarps and this item is set up in the database to charge the client by the square foot. In this example this project used 10 20x40 tarps. The billing clerk would input the ID #, Date used, and the quantity of how many used in this case 10. The program processes this into the billing page and automatically calculates the total square footage and appropriate rates. The program does the work so you eliminate the human error and you don�t have to worry about the clerk trying to calculate the square footage.

Managed Labor Input: Here you have several options with this input page. This is set up to charge a management fee or other type fee based on individual workers. Example: You have been asked to manage the client�s labor force that is not working for you but for the client but you will manage their activities. The client will pay them directly and will pay you a fee based on total hours they work. Here the billing clerk will enter, Employee Name, Job Description, and Date, Hours worked. The program will process this information with the appropriate rates as determined by the database and create a billing page. ( This is just one of many uses for this input page )

Reimbursable Input: Here you enter your reimbursable items such as airline, rental cars, etc�. The billing clerk would enter the company name, date, invoice/receipt number, and total. The program will process this information by adding your mark up as determined by the database and create a billing page.

Invoice: The invoice is produced by the program automatically and requires no input. This is a security feature in the program designed to eliminate the human error factor. The invoice attributes are fully customizable allowing you to change them anytime to meet the requirements of the project. This is done in the tools � settings menu of the program, the invoice attributes are the item description of the bill such as Labor, Materials etc� This program is very flexible to meet the requirements of any type of company or service.

Settings Dialog: The settings dialog feature allows you to modify and load several options in the program. Here you can manage your mark ups such as per diem, small tools, mileage rate, management fee, mobilization fee, general mark up, load a custom and/or clients database, upload your logo, add materials and/or equipment, add additional materials, equipment, tarps and Invoice Attributes.

Add Material/Equipment: This feature allows you to add additional items to the database for immediate use during the input or anytime to the project. When you use this feature you input the item name, unit and price, the program automatically assigns an ID # and then updates this item into the database.

Add Tarps/Other: This feature is the same as the one above, the difference on this dialog is the information you enter. Example: you need to add a tarp and the size is 20x50. You would enter Tarp 20x50 (as the name), 20 (as the width), 50 (as the length), Unit, total sf, price. The program processes it to the database and assigns it an ID #.

Invoice Attributes: This feature allows you the option to change the Invoice Attributes. Changes can be made any time and are specific only for the project you are working on.

The safeguard features in the Contractor Billing Solution set us apart from the competition. This feature alone helps eliminate a very common problem especially when you are entering a large number of Laborers and Vendors. This program has a built in warning system that will alert you of duplicate entries and the program will highlight the items that are possible duplicates. Accurate billings create many operational benefits especially when it comes to client relationships and you can feel confident that your billings will be consistent and accurate. This will help out improve your Account Receivable aging and most importantly it will help improve your margins and bottom line profits.

Example: The billing clerk is entering billing information and without this feature these duplications may not have been discovered before this billing was delivered to the client. Thanks to the safeguard feature it flagged these immediately and highlighted the items that it considers a possible duplication. This allow you the opportunity to review and correct immediately.

Contractor Billing Solution offers you the tools needed to produce a billing that is accurate and the billing package it produces is easy to read and follow. Our goal was to develop a program that is powerful and offer you the flexibility to adapt it to meet the needs. Then it was important to configure a billing package that provides the information in a format that the client can read and understand. The billing package that is produced is the most detailed in the industry with an Invoice that is backed up by detailed reports for every item represented on the invoice.

The best part is our price, we encourage you to compare to the others on the market and compare the features and after you have done this then we ask that you compare the price. How can we sell a full featured product for the price, the answer is simple we know that you will help us sell more by word of mouth. So we decided to cut the price and let our customers be our best marketers.

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Contractor Billing Overview

Bills & Allows you to Align your Billing to Individual Contracts

OVERVIEW

Contractor Time Billing Start

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